Employees can do their part and take simple steps to ensure their facility meets the standards during the Initial Command Inspection scheduled for Feb. 3-5.
U.S. Army Test and Evaluation Command will inspect 90 areas of the installation during the inspection, which takes place every time a new commander takes command of White Sands Missile Range.
“The inspection reflects on the commanding general and the test center commander,” said Blanca Ceniceros, White Sands Test Center Operations Office. “It’s very important to be proactive.”
An ICI is not a direct assessment of the commanding general, but is meant to ensure “that the new commander understands the unit’s strengths and weaknesses in relation to higher headquarters’ goals and all established standards,” according to Army Regulation 1-201.
Facilities that are going to be inspected have been provided a checklist to follow in preparation for the inspection. Ceniceros said they have also been given the results from the last inspection to assess for weaknesses and correct any problems.
One of the items on the list concerns the bulletin boards displayed in each facility. According to Ceniceros, the boards should be updated and old announcements should be removed. The checklist provides additional information regarding the bulletin boards.
There are some areas of the inspection that have been assigned to specific personnel, but there are other areas that all employees can help with.
Time cards, proper documentation during travel, and training are important areas that employees can take responsibility for.
“Even if the supervisor isn’t pursuing a certain area, employees can still be proactive,” Ceniceros said.
While it is important to be prepared for the inspection, it is also important keep up with these areas throughout the year.
“ATEC has access to all the records. A lot of times they will do random checks. If they find a flaw anywhere, it looks bad on White Sands,” Ceniceros added.
The following are ten areas that all employees can help with to make sure their office is compliant with regulations:
- Civilian Performance Appraisals/TAPES – Make sure all personnel have a performance work plan with initial and midpoint reviews conducted at the appropriate times.
- Security – Make sure all mediums have the appropriate security labels. Classified documents should have proper markings.
- Environmental – Make sure all environmental documentation is in place for mission testing; Test officers should update their ATEC Decision Support System project files to indicate that the required NEPA documents have been obtained or completed.
- Training – All training should be completed by the required suspense date.
- Defense Travel System – Vouchers must be filled out within five working days after returning from TDY. Travelers should include the required receipts into the DTS.
- Individual Development Plans (IDP) – goals identified on the workforce member’s IDP should be meaningful, relevant, and aligned with the organization’s strategic plan.
- Government Travel Charge Card (GTCC) – GTCC’s shall be used only for official travel related expenses.
- Annual services should be conducted on all Test Center equipment.
- Physical Security – All Directorates should have the proper administrative and GSA Vehicle key and lock control.
- Automated Time, Attendance, and Production Systems (ATAAPS) – All timekeepers and certifiers should have appointment memos. Certifiers should not certify time cards that are flagged. Employees should concur their time in ATAAPS for the required specific pay period.